Switching between Word Views (Word 2007, 2010)

Switching between Word Views

• Word has a number of different views that you can us to display a document.

• Start Word and open a document called Views.

• Click on the View tab and look at the options within the Document Views section. 

• By default the Print Layout view is displayed.  Click on the Full Screen Reading icon and the screen will change to look like this.  As you can see this view makes is easier to read the document on your screen, as the screen clutter is not displayed

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• Press the Esc key to return to the Print Layout view.

• Click on the Draft icon and the document will be displayed in draft mode.  Formatting, such as multiple columns will not be displayed properly.  You may need to click on the 100% icon to magnify the display.  You will find

this icon within the Zoom section of the View tab. 

• Click on the Outline icon to display the document in Outline mode.    The document will look like this.   Outline mode is useful when viewing long documents, as you can easily identify headings and sections within the document.

• To exit from the Outline view, click on the Close Outline View icon. 

• Click on the Web Layout icon.  This will display the document as it would appear on a web site.

• Click on the Print Layout icon to return to the default view display.

• Close Word without saving any changes that you may have made.

Select, then format

• Remember the general rule when using Microsoft Windows.  Normally you need to select an item first (so that Windows knows what you are interested in), and then format it.

Selecting text

• Use the Microsoft Office button to open a document called Editing. 

• Click once in the middle of a word within your document. Press the Shift key down (and hold it down).  Press the Left arrow key or Right arrow key once.  Then let go of the Shift key.  As you can see you have just selected a character. 

• Repeat the last operation using a different word, but this time press the arrow key a few times.  This allows you to select more than one character. 

• Selecting a word is even easier.  Double click on any word within the document.  The word is now selected. 

• Experiment with selecting to the beginning of a line.  To do this click within any line of text.  While keeping the Shift key pressed, press the Home key.  Release the Shift key. 

• Experiment with selecting to the end of a line.  To do this click within any line of text.  While keeping the Shift key pressed, press the End key.  Release the Shift key. 

• Experiment with selecting an entire line of text.  To do this move the mouse pointer to the left of the line which you wish to select, until the mouse pointer changes from an I bar shape, to an arrow shape pointing upwards and to the right. You are now in the “Selection Bar”, a special screen area. Click once with the mouse button to select the line. 

• Experiment with selecting a sentence.  To do this, move the mouse pointer within the sentence which you wish to select. Depress the CTRL key and then click within the sentence. 

• Experiment with selecting a paragraph.  To do this triple click within a paragraph. 

• Experiment with selecting the entire document.  To do this press Ctrl+A.