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Using Table (Word 2007, 2010) |
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Using Tables• You can insert a table into your document. Each cell within the table can display text or a graphic. Each cell or the entire table can be formatted as required. Inserting a table• Open a document called Tables. Read the instructions within this document. We are going to insert a table containing 4 columns and 3 rows. • Display the Insert tab and you will see the Tables group displayed as illustrated.
• Clicking on the table will display the following.
• If you move the mouse pointer over the cells displayed in the drop down you will see that a preview version of the table is displayed within your document.
• Click when you see a 4x3 Table displayed (in the area immediately above the cell drop down). The table will be inserted into the document, as illustrated. • Notice that the display at the top of your screen has changed. As you are within the table you have just selected, Microsoft Word automatically displays commands and options related to modifying and formatting your table.
• Click outside your table and the table will display its original commands. Re-clicking within the table will again display Table related commands. If you do not see the table commands displayed you will notice that there is a Table Tools option displayed at the top of your page (above the normal tabs). Click on this to display your table related commands.
Navigating within a table• Click within the first cell in the table. Type in the name of the town or city in which you live. • To move to the next cell press the Tab key (or click within the cell using the mouse pointer). Type in the name of another town or city. Carry on in a similar fashion until all the cells contain the name of a town or city. • Try pressing Shift+Tab. As you will see this moves you to the previous cell. Selecting and editing text within a table• Click within the first cell. Double click on the word within this cell and change the word to your first name. Navigate to the second cell and overwrite the contents with your second name. You can edit the text within a cell rather than replace the entire text by selecting the part of the text you wish to edit and then typing in your changes. Selecting cells, rows, columns or the entire table• It is important to know how to select elements within your table. Practice these selection techniques using the table you have created. To select a cell. Move the mouse pointer to the left side of the cell you want to select. The mouse pointer will change to the shape of a small solid black arrow pointing upwards and to the right. Click when you see the pointer change to this shape and the cell will be selected. To select a row. Move the mouse pointer to the left of the row you want to select. When the mouse pointer changes to the shape of an arrow, click once and the row will be selected. To select multiple rows which are next to each other. Move the mouse pointer to the left of the first row you want to select. When the mouse pointer changes to the shape of an arrow, click once and the row will be selected. Hold down the Shift key and then click on the last row of the block of cells you wish to select. To select multiple rows which are not connected to each other. Move the mouse pointer to the left of the first row you want to select. When the mouse pointer changes to the shape of an arrow, click once and the row will be selected. Hold down the Ctrl key while clicking to select other rows.
To select a column. Move the mouse pointer to the area just above the column you want to select. When the mouse pointer changes to the shape of a small, black, down-pointing arrow, click once and the column will be selected. To select multiple columns which are next to each other. Move the mouse pointer to the area just above the first column you want to select. When the mouse pointer changes to the shape of a small, black, down-pointing arrow, click once and the column will be selected. While holding down the Shift key, click above the column at the end of the block of columns that you want to select. To select multiple columns which are not next to each other. Move the mouse pointer to the area just above the first column you want to select. When the mouse pointer changes to the shape of a small, black, down-pointing arrow, click once and the column will be selected. While holding down the Ctrl key, click above the other columns that you wish to select. Release the Ctrl key when you have finished selecting columns. To select the entire table. Click within the last cell of the table. While holding the mouse key down, move to the first cell within the table. When you release the mouse button the entire table will be selected.
Inserting and deleting rows and columns• Once you have created a table it is very easy to insert or delete new rows or columns. • To insert a row. Select the second row within your table and right-click over the selected row. You will see a popup menu displayed. Click on the Insert command and you will see a submenu displayed, as illustrated. You can insert a row above or below the row you selected. In this case insert a row below the selected row.
• To delete a row. Select the first row within your table and right click over the selected row. From the popup menu displayed select the Delete Rows command. Use the Undo icon (towards the top-left of your screen) to undo this deletion. • To insert a column. Select the second column within your table and right-click over the selected column. You will see a popup menu displayed. Click on the Insert command and you will see a submenu displayed, as illustrated. You can insert a column to the left or to the right of the column you selected. In this case insert a column to the right of the selected column.
• To delete a column. Select the second column within your table and right click over the selected column. From the popup menu displayed select the Delete Columns command. Use the Undo icon (towards the top-left of your screen) to undo this deletion. Modifying column width or row height• It is easy to reduce or increase row heights. You can also make columns wider or narrower. You can use 'drag and drop' techniques using the mouse or you can set exact heights or widths using the Table Properties dialog box. • Using the mouse to adjust column width or row height. Move the mouse pointer within the table until it is over the vertical edge of one of the columns. The shape of the mouse pointer changes to a shape made up of two small vertical lines with arrows pointing out horizontally. When the mouse pointer changes, depress the mouse button and move the mouse to the left or right as required. When you release the mouse button the width of the column will be altered. You can use the same technique to adjust the row height, but this time move the mouse pointer to the horizontal edge of any row, and then drag and drop the edge as required. Experiment with adjusting row heights and columns widths using this method. • Adjusting column width or row height using exact measurements. Select the row (or rows) that you wish to change the height of. Right click over the selected row(s) and from the popup menu displayed select the Table Properties command. This will display the Table Properties dialog box. Select the Row tab within this dialog box, as illustrated. Click on the Specify height check box. Use the Up or Down controls to set the exact row height and then in the 'Row height is' section, select 'Exactly'. NOTE: You can use the Previous Row and Next Row button to set each row in the table to a different height as required. When you have finished
click on the OK button to close the dialog box. You can set exact column widths using the same method, but you need to select the Column tab within the dialog box. You can use the Previous Column and Next Column buttons to adjust each column width within the table.
• Modifying the table width. Right click on the table and from the popup menu displayed select the AutoFit command. You can select options as required to automatically resize the table.
Modifying cell borders• Click within the table. You will see the Table Tools tab displayed above the normal tabs.
• Click on the Table Tools tab and you will see the following tools displayed.
• Select the cell, row(s) or column(s) that you wish to adjust the border style of and then click on the down arrow to the right of the Borders control (You will find this under the Design tab). You can select the required border type from the drop down list.
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