Using graphics within Microsoft Word (Word 2007, 2010)

Using graphics within Microsoft Word

• Microsoft Word has a range of graphic formats that can be inserted into a document, including Pictures, ClipArt, Shapes, SmartArt and Charts.  

Inserting Pictures

• Create a new document, by pressing Ctrl+N.

• Click on the Insert tab and then click on the Pictures icon.    This will display the Insert Picture dialog box.  

• You should see a folder called 'Sample Pictures'.  Double click on this folder to view the contents, as illustrated. 

• Select one of the pictures, such as Sunset, and then either double click on the selected picture or click on the Insert button.  This will insert the picture into your document.

• Save the document as a file called Inserting Pictures.  Close the document.

Inserting Clip Art

• Create a new document, by pressing Ctrl+N.

• Click on the Insert tab and then click on the Clip Art icon. 

• This will display the Clip Art pane down the right hand side of the screen. 

• Within the 'Search for' section type in a keyword that describes the type of clip art you are looking for.  In this case type in the word computer, and then click on the Go button.  NOTE: You may see the following message.  If so click on the Yes button as you will be able to use more clip art images.

• After a short delay the clip art images will be displayed down the right side of your screen.  You will need to use the scroll bars to review all the images that are available.   

• To insert a Clip Art item all you have to do is to click on the thumbprint image.  You can insert as many clip art images as you like.

• Save the document as a file called Inserting Clip Art.  Close the document. 

Inserting Shapes

• Create a new document and save the document as a file called My Shapes. Click on the Insert tab and then click on the Shapes icon. 

• This will display a drop down from which you can select the shape you wish to insert into your document.   

• We will insert a right pointing arrow into our document.  To do this click on the Right Arrow shape.

• You may not notice any change, but if you move the mouse pointer down over the white space within your document, you will notice that the mouse pointer has changed to the shape of a small cross.  Click (and hold the mouse button down).  Move the mouse pointer down diagonally across the page.  You will see a preview outline of the arrow displayed.  Release the mouse button and you will see an arrow shape displayed on your page.   

• Save your changes and close the document.

Inserting SmartArt

• Create a new document and save the document as a file called My SmartArt. Click on the Insert tab and then click on the SmartArt icon.     You will see the Choose a SmartArt Graphic dialog box displayed. 

• Slowly scroll down the list to view the amazing variety of SmartArt graphic shapes that are available.

• Scroll back up the list and select the Pyramid List graphic.

• Click on the OK button 

• You will see an area to the left called 'Type your text here'.  Click on the first text section and type the word 'one'.  In a similar fashion type in the word 'two' and 'three' into the other text input section.

• Click on the Close icon as illustrated below. 

• Your page will now look like this.  

• Double click below the graphic and you will be able to type normally into the document.  Type in your name.  Save your changes and close the document.