Inserting a chart (Word 2007, 2010)

Inserting a chart

• Create a new document and save the document as a file called My chart. Click on the Insert tab and then click on the Chart icon. 

• This will display a drop down from which you can select the type of chart you wish to insert into your document. 

• In this case use the default options, by clicking on the OK button.  Your screen will now look like this.   

• In the example shown, the Word document is displayed to the left, while a copy of Excel is displayed to the right.  If you wish you can edit the text or data within the Excel workbook.   

• Close the Excel workbook, by clicking on the Excel Close icon (top-right of the Excel window).  Your screen will then look like this. 

• If you have time you may like to experiment with applying different chart layouts or chart styles, use the chart related icons in the Ribbon. 

• Also if you have time, try clicking on the Change Chart Type icon (within the Type section of the Design tab).    This will display Change Chart Type dialog box.  Try changing the chart from a Column to a Bar chart, as illustrated.

• The chart will now look something like this. 

• Save your changes and close the document.

Selecting, resizing and deleting graphics

• Selecting a graphic:  Open a document called Graphic objects.  This document contains a number of different types of graphic objects.  Try clicking once on a graphic.  Then click on another graphic.  As you can see, selecting a graphic is very simple. 

• Resizing a graphic:  Click on a graphic to select it.  To resize the graphic and keep the height and width ratios the same, move the mouse pointer to any corner, and while keeping the mouse button pressed drag diagonally across the screen.  When you release the mouse button the graphic will resize.

• If you wish you can stretch the graphic either vertically or horizontally by dragging from the centre of any edge. 

• Deleting a graphic:  Click on a graphic to select it. Press the Del key. 

• Save your changes and close the document.

Copying or moving graphics

• You can copy or move a graphic using the Clipboard or using normal drag and drop techniques.

• Open a document called Copying and moving graphics.  

• Save the file as My Copying and moving graphics. 

• Copying a graphic using the Clipboard:  Select the second graphic in the document.  Press the Ctrl+C keys to copy the graphic to the Clipboard. Click towards the bottom of the document and

press Ctrl+V to paste the graphic to the insertion point. 

• Moving a graphic using the Clipboard:  Select the first graphic in the document.  Press the Ctrl+X keys to move the graphic to the Clipboard. Click towards the bottom of the document and press Ctrl+V to paste the graphic to the insertion point. 

• Use the Undo icon to reverse the move and copy operations you have just performed. 

• Moving a graphic using drag and drop:  Select the first graphic in the document.  Depress the left mouse button and while keeping the button pressed, move the mouse pointer to the bottom of your document.  When you release the mouse button the graphic will have moved to the location that you dragged it to. 

• Copying a graphic using drag and drop:  Select the first graphic in the document.  Depress the Ctrl key and while keeping it depressed, depress the left mouse button and while keeping the button pressed, move the mouse pointer to the bottom of your document.  Release the mouse button and the Ctrl key and the graphic will have been copied to the location that you dragged it to. 

• Save your changes and close the document.