Printing options (Word 2007, 2010)

Printing options 

• You can choose from a variety of printing option. Click on the Office Button and select the Print button.     This displays the Print dialog box.

• Use the Print dialog box to select required options such as:  Printer Name: You may have more than one printer available that you can print to.  Click on the down arrow to the right of the Printer Name section to see what printers are available.  In the example shown you can print to a fax, which means that rather than printing to a printer, you would be prompted for a fax number and the document would be sent as a fax to this number.   Page Range:  You can print the entire document, the current page or a range of pages. 

Number of Copies: You can print multiple copies and choose to collate these.   Zoom: The zoom option allows you to print multiple document pages on a single sheet of printed paper.  This facility may vary from one printer to another.

Printing only odd or even pages

• Some printers are capable of printing on both sides of the paper.  These are often called ‘duplex printers’. If you need to print on both sides of the paper but your printer only prints on one side of the paper, you can try printing all the odd pages of your document, and after turning the printed document upside-down within your printer then print just the even pages.   NOTE: Laser printers are often very hot inside and may curl your paper so this may not always work and can cause paper jams.

• To print just the odd or even pages of a document, click on the Office button.  A menu is displayed.  Click on the arrow next to the Print command.  Within the submenu displayed, click on the Print option.

• This will display a dialog box.  You should see a Print section within your dialog box.  Clicking on the down arrow next to this option lets you choose to print only odd pages or only even pages.  

Printing part of a document

• You may have a very long document but only wish to print part of the document.  To do this, select the part of the document that you wish to print. Open the Print dialog box.  Within the Print Range section of the dialog box click on the Selection button.  Now only the selected portion of the document will be printed.

 Printing more than one page of a document per printed sheet

• To save paper you can print more than one document page per printed sheet.  To do this, open the Print dialog box.  Within the Zoom section click to the right of the ‘Pages per sheet’ option and select the number of pages to be printed on each printed page. 

Previewing and printing a document

• It is vital that you get into the habit of previewing a document before you print it.  This can save a lot of wasted paper!  To preview a document click on the Office Button and select the Print button. Click on the Print Preview button. 

• The document will now be displayed in Print Preview mode and you will see different icons displayed across the top of the screen.

• You can use these icons to make any last minute changes that are required, such as modifying the layout of your document